At Abbots Green we have high expectations of both our staff and pupils with regards to punctuality and attendance. We will work with parents to support their child’s attendance at school to ensure that they receive all the educational opportunities available to them. Please take time to read the brief guide below – full details are available in our Attendance Policy on the Policies page.
- Parents are legally required to ensure that their child attends school full time when they reach compulsory school age. A child reaches compulsory school age on the prescribed day following his or her 5th birthday (or on his/her 5th birthday if it falls on a prescribed day.) The prescribed days corresponds to school terms. They are 31st December, 31st March and 31st August. This means that a child who turns 5 in the Autumn Term must attend school full time from the following January and a child who turns 5 in the Spring Term must attend school full time in April.
- The register is taken twice a day. Morning registration is taken at 8.50am. Afternoon registration is taken at 1pm. Please note that each school day has 2 sessions – a morning session and an afternoon session. Your child’s attendance record is updated twice a day.
- Please make sure that your child arrives on time ready for school to start each day. For children in Reception and Years 1 to 4 the doors/gates are open for 5 minutes from 8.45am to 8.50am. Children in Years 5 & 6 may arrive on school site from 8.35am - their doors/gates also close at 8.50am. If your child arrives after 8.50am please attend the school office to sign your child into school – this ensures that we have a record that your child is in school in the event of an emergency evacuation and ensures that their lunch requirements are noted. Children in Year 5 & 6 must sign themselves into school at the school office if their parent is not present on school site. The parent will then receive a text notifying them that their child arrived late at school.
- If you know your child is not going to arrive on time please telephone the school to advise of the reason for their lateness.
- If your child arrives after 9.05am they will be recorded as having an ‘unauthorised absence’ for the entire morning session unless the school is satisfied that there were exceptional circumstances for the lateness and decide to authorise the session - phoning ahead to explain any difficulties you are experiencing may support this along with any evidence of lateness such as a medical letter or appointment card.
- If your child is unwell please contact our absence line on 01284 718810 on every day of their absence or notify the school of your child's absence by using the ParentMail App. To enable us to authorise an absence due to illness please also write to the school/or email the school office on your child’s return to confirm the dates of the child’s absence and the reason for their absence. Confirmation letters should be sent promptly to the school following a child's absence - by the end of the half term within which the absence falls.
- Please schedule any medical appointments for your child outside of the school day wherever possible. If you are unable to do this the school will require written evidence of the medical appointment from the doctor/dentist/hospital (e.g. an appointment card or letter) before the absence can be authorised.
- We will contact you if:
- Your child is regularly late for school;
- Your child’s overall absence level (authorised & unauthorised) has dropped recently, is continuing to fall and is causing concern;*
- If we have any other concerns with regards to your child’s attendance or punctuality.
*If a child’s attendance rate continues to fall following our initial contact we may write to you to advise that we are unable to authorise any further absences without medical evidence being provided to the school. The Education Welfare Service may also be notified.
- All holidays should be taken when the school is closed.
- If there is a circumstance where your child needs to be absent during term time please complete a ‘Leave of Absence’ form available from the school office, or at the bottom of this page. Wherever possible, this form must be completed and submitted to the school well in advance of the intended absence. (We would request this is submitted at least two full school weeks in advance of the proposed absence.) On receipt of the completed form we will write to you as soon as possible to advise whether the absence would be treated as authorised or unauthorised. Please note that we are only able to authorise absences in term time if the school accepts that there are exceptional circumstances for the absence.
- If your child has 8 sessions (4 days) unauthorised absence from school the school is required to make a referral to the Local Authority. This will result in a Penalty Notice being issued to the parents and a fine being payable.
If you have any concerns about your child’s attendance at school please contact the school immediately to discuss your concerns to enable the school to offer any support that they can.